Internship Vacancies

The Bureau International des Expositions (BIE) is the intergovernmental organisation embodying the commitment of its 168 Member States to lead, promote and foster International Exhibitions.

The BIE oversees four types of International Exhibitions: World Expos, Specialised Expos, Horticultural Expos and the Triennale di Milano.
International Exhibitions are global events dedicated to finding solutions to specific challenges facing humanity by offering a journey inside the Expo theme through engaging and immersive activities.

Internship Vacancies - September 2017

Internships are offered in both the Exhibition and Communications department from September 2017 onwards.

 

Exhibition Department – Internship Vacancy:

Main Responsibilities

The intern will be expected to:

  • Support the daily work of the Exhibition Department and its officers;
  • Compile, analyse and update relevant information and documentation concerning the political and economic situation, the presence in Expos and the BIE cooperation with Member States;
  • Aid in the preparation of information and coordination meetings;
  • Draft briefings comprising analyses and appraisal of existing and future cooperation between the States, their delegations, Expos and the BIE;
  • Participate and assist in the organisation of high-profile events such as meetings, conferences and general assemblies;
  • Assist staff with research requests and any other general requests from Expos and candidates;
  • Assist the Exhibitions Department in matters pertaining the presence of Member States in upcoming Expos;
  • Process and follow up correspondence sent to the Secretariat by the Member States;
  • Attending and summarising conferences and meetings;
  • Contribute to the production of documents and working papers resulting from the above activities, including drafting notes;
  • Assist with the implementation of longer term projects on behalf of the BIE.

Other tasks may also be required according to the needs of the Department, in the context of the work programme. Daily responsibilities will also depend on the individual’s background as well as the duration of the internship.

The intern will be under the supervision of the Deputy Secretary General and the Exhibitions Department.

Candidate profile

Academic Background

  • Full time student in the field of Political Science and/or International Relations / Public Diplomacy, Law or Economics.

 

 

Communications Department – Internship Vacancy:

Main Responsibilities

The intern will be expected to:

  • Produce first drafts of press releases, news articles and posts; draft possible questions and answers for use during press briefings
  • Draft content for use in new features on the BIE’s website, and assist in the proofreading and quality control of website content
  • Monitor worldwide news sources for articles relating to the BIE, Expos and Candidates
  • Participate and assist in the organisation of high-profile events such as meetings, conferences and general assemblies
  • Assist staff with research requests and any other general requests from the media
  • Support the work of the Web content editor and community manager by uploading information to the BIE’s website and social media channels
  • Participate in the management and development of professional contacts with researchers, other international organisations and member country Delegations.
  • Attending and summarising conferences and meetings
  • Contribute to the production of documents, working papers and publications resulting from the above activities, including drafting notes
  • Assist with the implementation of longer term projects on behalf of the BIE.

Other tasks may also be required according to the needs of the Department, in the context of the work programme. Daily responsibilities will also depend on the individual’s background as well as the duration of the internship.

The intern will be under the supervision of the Director of Communications.

Candidate profile

Academic Background

  • Full time student in the field of journalism, communication, Political Science and/or International Relations / Public Diplomacy

 

 

To apply for internship vacancies:

The BIE requires candidates to be nationals of BIE Member States and to have a formal internship agreement (Convention de stage) issued by their University / School.

Applicants must also meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must start the internship within one year of graduation.

Work Experience

Applicants are not required to have professional work experience to participate in the programme.

Tools

  • Solid quantitative and computer skills.

Languages

English and French are the working languages of the BIE. An excellent command of both languages is required. Knowledge of other languages would be an asset.

Key Competencies

  • Very good drafting and communication skills.
  • Strong interest in the work of the BIE in promoting progress and international co-operation.
  • Proven ability to work in a multicultural and team oriented environment.
  • Ability to work effectively on the basis of general instructions with the capacity to prioritise tasks.
  • Computer literate in standard software applications.
  • Demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs.

Contract Duration

The duration of the internship can range from a minimum of three months to a maximum of six months, according to the needs of the intern’s assigned office.
Interns work on a full-time basis (35h per week). Core working hours for interns are Monday to Friday from 9:00 a.m. to 1p.m and from 2:30 to 5:30 p.m. Please indicate clearly your availability in your cover letter.

 

BIE Considerations

The BIE is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of BIE Member States, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, age, health or disabilities. Candidates of certain nationalities must obtain a visa authorising their stay in France before they arrive in Paris to begin their internship. While this is the overall responsibility of the selected candidate, the BIE will provide information and supporting documents in this regard.

Interns are responsible for ensuring that they have obtained the appropriate insurance, valid in France and in coordination with their University, prior to starting the placement where such insurance is not to be covered by the organisation proving the placement.

Interns must keep confidential any and all unpublished information obtained during the course of the internship and not publish any reports or papers based on such information except with the explicit written authorisation of the BIE. Interns are bound by the same duties and obligations as staff members, and the information to which an intern has access in the course of the internship must not be divulged to external parties. Each prospective intern must sign the Acceptance and Undertaking Form to indicate their understanding and acceptance of this stipulation.

Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above for a period of six months following the end of their internship.

Applications

To apply to these vacancies, please send a Cover Letter and Personal History Profile / CV to This email address is being protected from spambots. You need JavaScript enabled to view it..

In your Personal History Profile/ CV, be sure to include details on your degree programme and (expected) graduation date, all past work experience, and IT and language skills.

Your cover letter should include the reasons you are applying for the internship, why you think you are the best candidate, and why you are interested in the BIE.

A sample of written work (in English or French) can be attached to the application.

 

Please note that documents may only be in English or French, and that incomplete applications will not be reviewed.

 

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration. Due to the high volume of applications received, ONLY successful candidates will be contacted.

Job Announcement: Website Content Editor and Community Manager

Post title           Website Content Editor and Community Manager

Closing Date     15th January 2016

Main responsibilities

Under the authority of the Director of Communications and of the Secretary General, the incumbent shall assist in the following duties:

  • Assume responsibility for drafting, editing and promoting online information packages on key Expo issues and debates organised by the BIE;
  • Manage information related to the Organisation posted on  www.bie-paris.org and social media; prepare, evaluate and monitor online information for high-level events;
  • Implement and manage a policy framework for the Organisation's online content and services as defined by Director of Communications and of the Secretary General;
  • Ensure coherence of the Organisation's messages and quality of content and services provided on www.bie-paris.org;
  • Develop an editorial policy for the Web to establish a clear vision of Expos and make content more accessible;
  • Promote the use of new information and communications tools and multimedia products;
  • Cooperate with the staff of other BIE departments to improve quality of content posted on www.bie-paris.org and develop necessary collaborative practices;
  • Ensure the online partnerships with the BIE members and non-members countries to improve the visibility of the BIE work and its core messages.

Profile

  • A university degree in journalism, media studies, communications or other relevant discipline; an excellent understanding of new information and communication technologies;
  • Proven professional experience in a similar position;
  • A good knowledge of the BIE's substantive work, and a strategic sense of the role of Expos in the overall framework of international co-operation and domestic policy formulation;
  • A capacity to identify opportunities to increase the online visibility of the Organisation and its relevance to key actors and decision-makers;
  • Good interpersonal skills, including the ability to work in a multicultural environment;
  • High level of oral and written communications skills in English and French;
  • Knowledge of another Member State language is desirable.

A written test may be used in the evaluation of candidates.

Conditions of employment

BIE salaries are calculated and paid in Euros (€). For this post, the annual remuneration will fall between €30,000 and €35,000, exempt from French Income tax, dependent on professional experience.

How to apply

When applying for BIE vacancies, please only send your covering letter and CV in English or French in PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.. Candidates without access to the Internet may send a paper covering letter and CV in English or French to BIE Recruitment, 34, avenue d'Iéna, 75116 Paris, France. All applications must be received before the closing date for the position. Please note that in accordance with the BIE Regulations, all candidates must be nationals of a BIE Member State.

Job Announcement: Counsellor for Communication of the BIE

We are looking for a counsellor for Communication of the BIE. This person will report directly to the Secretary General and work in close cooperation with the relevant Committees.

Job Duties:

1. Strategic Development of the BIE Communication Policy• Develop the strategic communication policy of the Organisation.

  • Develop the communications instruments of the Organisation and its presence on social networks.
  • Participate and follow-up on the communication of the Organisation and Expos.
  • Advise on International activities to the Secretary General.

2. International Activities

  • Support the Secretary General in establishing and maintaining International contacts.

3. Liaison

  • Maintain close ties with the different bodies of the BIE.
  • Maintain close ties with Expo communication departments and communication activities of Expo candidates.
  • Develop relationship and partnerships with the International media.
  • Responsible for the media strategy and media relations of the Organisation.

Qualifications: education, experience, communication and languages

1. Education and experience

  • Advanced university degree in a relevant discipline.
  • Fifteen years experience at a senior level in communications and marketing.
  • Experience with BIE and expo matters.
  • Solid understanding and experience of International Organisations and their working procedures.
  • Excellent knowledge of the Communications field and an ability to use this knowledge to promote the interests of the BIE while responding in an accurate and timely fashion requests from expos.

2. Communication and languages

  • Excellent communication skills.
  • Excellent knowledge of English and French including excellent drafting skills.

Deadline for applications: 24th September 2015

To apply, please send your CV accompanied by a cover letter to: This email address is being protected from spambots. You need JavaScript enabled to view it.